At Bora Pharmaceuticals, and its domestic and international subsidiaries and affiliates (“Bora Pharmaceuticals,” “Bora Group,” “us,” or “we”), we are committed to the protection of your privacy and personal data. This privacy policy applies to every way you interact with us, including all solutions we offer, our website contact page and email.
Please read this policy carefully. If you have any questions or concerns about this policy or our use of your personal information and/or data, please contact us by sending an email to recruitmentprivacynotice@bora-corp.com, putting “Recruitment Privacy Notice” in the subject line, or by writing to us at: Bora Pharmaceuticals, 1000 N. West Street, Suite 1200, Wilmington, DE 19801 USA, Attn: Recruitment Privacy Policy.
Introduction
As part of any recruitment process, Bora Group collects and processes personal data relating to candidates, applicants and those who participate in our recruiting programs and events. Bora Group is committed to being transparent about how it collects and uses that personal data and to meeting its data protection obligations under applicable data privacy laws and regulations, including the General Data Protection Regulation (GDPR). In case of a conflict between this Privacy Notice and applicable law, applicable law will govern.
The purpose of the notice is to make candidates aware of how and why we collect and use your personal data in connection with our recruitment efforts and development of our talent community.
By submitting your personal data to us, you acknowledge that:
- You have reviewed and understood this Recruitment Privacy Notice, and you consent to the collection and use of your personal data as described;
- The information you provide is, to the best of your knowledge, accurate and complete. Any omission or misrepresentation may impact your eligibility for employment; and
- This Recruitment Privacy Notice is provided for informational purposes only. It does not form part of any employment contract or offer of employment, nor does it create any contractual rights or obligations for you or for us.
What information do we collect?
Generally, the personal data we collect from you helps us in our recruitment efforts, manage our talent community and hiring process, conduct Bora Pharmaceuticals business, and comply with Bora Pharmaceuticals legal obligations.
Bora Pharmaceuticals will collect the following personal data during the recruitment process:
- Your name, address and contact details, including email address and telephone number;
- Details of your qualifications, skills, experience and employment history;
- Information about your current level of remuneration, including benefit entitlements;
- Any information that may be required due to legal requirements;
- Where permitted or required by applicable law, certain sensitive personal data such as health-related information, to support workplace safety obligations, provide reasonable accommodations, and promote an inclusive and diverse work environment; and
- Any other information that you may choose to disclose to Bora.
Additionally, Bora Pharmaceuticals may collect the following personal data in order to remain compliant with applicable labor or employment law:
- Whether or not you have a disability for which Bora Pharmaceuticals needs to make reasonable adjustments during the recruitment process; and
- Information about your entitlement to work in the relevant country.
Bora Pharmaceuticals may collect this personal data in a variety of ways. For example, Bora Pharmaceuticals will collect personal data provided by you in application forms, CVs or resumes, obtained from your passport or other identity documents, collected from third parties such as recruitment agencies, or collected through interviews or other forms of assessment.
Bora Pharmaceuticals may also collect personal data from publicly available sources such as LinkedIn or your current employer’s website during the post-application or reference check process. We may also collect similar personal data about you from third parties, such as professional recruiting firms, your references, prior employers, or Bora Pharmaceuticals employees involved in the hiring process (e.g., interviewers or individuals who referred you), where permitted by applicable law. You may choose to provide Bora Pharmaceuticals with access to certain personal information stored by third parties (for example, LinkedIn). By authorizing Bora Pharmaceuticals to have access to this information, you agree that we may collect, store, and use this information in accordance with this privacy notice.
Data may be stored in different places, including on your application record in our HR management system Workday, other Bora Pharmaceuticals approved systems/services, and on other IT systems (including email).
Why does Bora Group process personal data?
Collecting and using your personal data enables Bora Pharmaceuticals to administer the recruitment process, including communicating with you about Bora Pharmaceuticals opportunities and events, setting up an electronic job applicant HR file; managing your application; conducting assessments; organizing interviews, including arranging or reimbursing for your travel; providing accommodations; processing interview feedback; on-boarding; and conducting background checks and screening. We will process your personal data to meet recordkeeping and internal and external reporting responsibilities. If necessary, your data will also be used in investigations and legal proceedings. We may also need to process your personal data to enter into a contract with you.
In some cases, we need to process personal data to ensure that we are complying with our legal obligations. For example, it is mandatory to check a successful applicant’s eligibility to work in the country before employment starts.
Bora Pharmaceuticals has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing a candidate’s personal data allows us to manage the recruitment process, assess and confirm a candidate’s suitability for a position, and decide to whom to offer a job.
Bora Pharmaceuticals also processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability or, where legally permitted and consistent with Bora Pharmaceuticals policies, to carry out health and safety protocol processes at our site. This is to carry out its obligations and exercise specific rights in relation to employment. Where Bora Pharmaceuticals processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, it is pursuant to a legal requirement and for equal opportunities monitoring purposes only.
For some roles, Bora Pharmaceuticals may be obliged to seek information about criminal convictions and offences. Where we seek this information, we do so because it is necessary for us to carry out our legal obligations and exercise specific rights in relation to employment.
We may also use your personal data for Bora Pharmaceuticals analytics purposes to enhance our recruitment strategies and hiring process and strengthen our ability to attract top talents.
Bora Pharmaceuticals seeks to develop a robust and diverse talent community of individuals interested in the possibility of joining Bora Pharmaceuticals. Most candidates consent to join Bora Pharmaceuticals talent community so that Bora Pharmaceuticals can contact them about other interesting job opportunities at Bora. To make this possible, Bora Pharmaceuticals asks you whether you want Bora Pharmaceuticals to keep the personal data that you provide to us so that we may contact you about future opportunities and to provide you with information about Bora Pharmaceuticals that we think may interest you. You can revoke your consent at any time by sending an email to recruitmentprivacynotice@bora-corp.com, putting “Recruitment Privacy Notice” in the subject line, or by writing to us at: Bora Pharmaceuticals, 1000 N. West Street, Suite 1200, Wilmington, DE 19801 USA, Attn: Recruitment Privacy Policy.
Does Bora Group Use artificial intelligence or profiling in processing your personal data?
Subject to your express consent (which you voluntarily provide if you join Bora Pharmaceuticals talent community or when checking the appropriate consent box during the application process), we conduct ‘profiling’ to evaluate your suitability for particular job opportunities. This involves using a matching algorithm that is able to evaluate your employment profile and predict your eligibility for a particular job opportunity. We carry out this automated processing for the purposes of: (i) helping recruiters match candidates’ profiles to job opportunities by suggesting candidates for consideration for a specific job opportunity; and (ii) sending personalized job recommendations to you based on your profile and/or preferences or other information that may be of interest for you such as Bora Group news, webinars and events.
Please note that based on this profiling, you may not be considered for certain job opportunities unless you have applied for them directly.
We do not make hiring decisions based solely on automated decision-making processes and/or profiling. Your personal information will be subjected to human-made decisions as the ultimate hiring decision will be made by the recruiters or hiring manager.
How does Bora Pharmaceuticals protect my personal information?
Security. We take reasonable measures to identify and prevent unauthorized access to our systems and disclosure of your personal information. We also restrict access to your personal information to only those persons who need to know the information. Yourpersonal data will be shared internally for the purposes of the recruitment process. This includes members of the HR department, interviewers involved in the recruitment process, managers in the department with a vacancy and IT contractors if access to the personal data is necessary for the performance of the recruitment process. Our computer systems are located in the United States of America, but the computer systems of our service providers may be located in another country. Your submission of personal information constitutes your consent to the transfer and storage of your information across international borders.
In addition, we use third parties for recruitment-support services (e.g., Workday, ADP) In providing such services, these third parties process your personal data on Bora Pharmaceuticals’ behalf. For any third party that we use, we will ensure that they provide sufficient guarantees regarding the protection of your personal data. You have the right to request a copy of any data transfer agreements (if any) under which your personal data is transferred, or to obtain information about the safeguards we rely on. Please note that any agreements (if any) provided may be redacted to protect commercially sensitive information.
Data Integrity?
Bora Group and its affiliates take the security of your personal data seriously. It has technical and organizational measures in place to ensure that your personal data is not lost, accidentally destroyed, misused or inadvertently disclosed. We only store and process your information for the purpose we collected such information or as otherwise described in this policy. We take reasonable steps to verify the information we collect is complete and accurate, but our ability to maintain the accuracy and completeness of such information is dependent on the users of our web site providing updated and corrected information to us as necessary.
For how long does Bora Group keep your personal data?
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. It may also be retained following your employment in accordance with our Records Retention Policy. If your application for employment is unsuccessful and you have not provided your consent for Bora Pharmaceuticals to maintain your personal data for recruitment purposes, Bora Pharmaceuticals will hold your personal data on file for six months after the end of the relevant recruitment process. If your application for employment is unsuccessful and you have provided your consent for Bora Pharmaceuticals to maintain your personal data for recruitment purposes, Bora Pharmaceuticals will keep your personal data for up to two years for the purposes as set out above. These retention periods are based on the purposes for which the data was collected and processed. We do not retain personal data longer than necessary, unless required or permitted by applicable law.
In some cases, we may be required by legal, regulatory, or compliance obligations to retain certain records for a defined period. We may also retain personal data for a longer period where we believe it may be necessary in connection with a legal claim, audit, regulatory investigation, or potential dispute.
What rights do you have regarding your personal data?
Depending on where in the world you reside, you may have certain rights regarding your personal data. These rights may include the right to access, correct, or delete the personal data that Bora Pharmaceuticals possesses. When Bora Pharmaceuticals processes your personal data based on consent, that consent may be withdrawn at any time. To exercise any rights that you may possess or revoke your consent, please send an email to recruitmentprivacynotice@bora-corp.com, put “Recruitment Privacy Notice” in the subject line, or write to us at: Bora Pharmaceuticals, 1000 N. West Street, Suite 1200, Wilmington, DE 19801 USA, Attn: Recruitment Privacy Policy.
Subject to applicable laws and regulations, including exceptions, the following is a summary of certain rights that may be available to you:
The right to be informed about how we process your personal data;
The right to access copies of your personal data that we process or control, together with information regarding the nature, Processing, and disclosure of that personal data;
The right to request rectification of any inaccuracy in your personal data that we process or control; The right to request, on legitimate grounds:
Erasure of your personal data that we process or control (“the right to be forgotten”); or Restriction of Processing of your personal data that we process or control;
The right to object to the scope of personal data processed about you if such processing is (i) not compliance with this notice, or (ii) against the law;
The right to data portability. This means you have a right to have your personal data provided to you in an accessible format that allows it to be transferred to and used by another controller;
Where we process your personal data on the basis of your consent, you have the right to withdraw that consent. Such withdrawal will not, however, make any processing we carried out while we had your consent unlawful;
The right to seek legal remedies, including lodging complaints with your national Data Protection Authority regarding the processing of your personal data by us, depending on your jurisdiction;
The right not to be discriminated against for exercising your data protection rights under applicable law; and
The right to request a review of our response to your data protection request.
If you have any comments or questions about this notice or about the processing of your personal data as described herein, please contact us by sending an email to recruitmentprivacynotice@bora-corp.com, putting “Recruitment Privacy Notice” in the subject line, or by writing to us at: Bora Pharmaceuticals, 1000 N. West Street, Suite 1200, Wilmington, DE 19801 USA, Attn: Recruitment Privacy Policy.
Also, if you would like to learn more, please review Bora Pharmaceuticals Privacy Policy.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide us with your personal data during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
